v2.02r1 (29th April 2009)
Features
- Purchase order categories are available from Report > Purchase orders to allow filtering the report by category.
Changes
- Imprest printout now includes item department.
Bug Fixes
- Customer imprest lists sorted backwards when reopening.
- On dispensary mode > viewing recent 15 supplier invoices didn't work.
- Quick Switching between stores : The caps lock warning was being un-necessarily shown.
Comments
v2.02 (22nd April 2009)
mSupply V2.02 contains a lot of new features, a few minor changes & bug fixes
Features
- Able to Switch Stores & mode instantaneously without password for the "Logged in" user
- More options for customising and saving Item master lists
- Imprest module, now also implemented on the web.
- Current stock report now allows the option of including zero stock lines.
- Enhanced filtering options in Quotation Summary Report.
- Added OK & next button to Location details window.
- Make item notes that only show for a particular store, and that show dur-
ing dispensing or issuing goods.- Notes can have their background colour set.
- Notes can have the number of times to annoyingly beep specified per note.
- Notes are nicely staggered if there's more than one to display at a time.
- Notes stick around until you close them.
- New name notes with the same features as item notes (above).
- Can specify a note that shows when an invoice or purchase order or goods receipt is created for that name
- Suppliers are now sorted alphabetically when adding to a tender
- Added "Summary by Items" & "Summary by batch" tabs on Supplier invoice
- Different printing styles and options available for supplier invoice & Inventory adjustment
- Can choose a custom ordering (by drag and drop) of Item master Lists and then save the order, which is remember for future display of the list, including when added to Item Favourite Lists (both for display and printing).
- Tender lines: can choose and save the order in which lines are displayed.
- New report added for showing net delivery days on Purchase orders. (It is optimized for exporting to Excel)
- Allowed Issuing Service Items from History on Customer invoice.
- Added OK & Next button to patient input form.
- Displays a warning note if denied medicine is prescribed to a patien on dispensary mode
- Name field is replaced by ID field from Log table
- Transaction search now respects different log-in modes
- Speed up code for Customer Stock History while editing.
- Report format for "Stock on Date report" updated
- Disallowed adding blank spaces on Name Code & Name charge code(running this version will automatically update any existing codes with spaces, replacing them with an underscore character).
- Quotation summary: correct window title is now shown.
- In Preferences > Item, the “Income Account when Selling” field now dis-
plays accurately. - Items > New item: customers for Non-stock items are cleared on the fly.
- Column headings no longer out of line on Purchase Orders > Item > ledger.
- Days out of stock report opens smoothly in Excel.
- Item Ledger Report respects input date.
- Imprest quantity editable on Item Master List.
- Name record for General store is correctly created.
- Non-stock items (NSIs) on purchase orders: they no longer (wrongly) show the total for all NSIs in the "on backorder" and "on order" columns
- Respects both active and inative Web messages
- Import window now correctly exits if Item Import is cancelled
- In Dispensary mode, single warning was not printing if Priority box was unchecked under Item details > Misc.
- Customer invoices : if you are editing an inv. then click the "new name" button then cancel- restore the previous name
v2.01 (19th Feb 2009)
Features
- Separate user preferences for finalizing customer invoices, supplier invoices, repacks etc
- Deletion of purchase orders is now logged
- New button to cancel a finalized supplier or customer invoice (It creates a reversed invoice so there is an audit trail. The original invoice is untouched)
- Many reports that calculate usage and generation of purchase orders sped up by a factor of 10.
- Fax number and email address of supplier are now shown on purchase orders.
- Item notes can be set to show on customer and supplier invoices, where they appear as a "Post-it note" type of window.
- Currencies now record the date they were updated.
- New custom report for Solomon Islands that generates a multi-worksheet Excel spreadsheet. (Other clients: let us know if you'd like this)
- Master lists for items.
- You can create an unlimited number of master lists. Each list has a name, and contains a list of items and an optional imprest quantity for each item.
- You can assign master lists to a customer under the "favorites" tab
- When you update a master list, it is updated for all names that use that list.
- You can create an unlimited number of master lists. Each list has a name, and contains a list of items and an optional imprest quantity for each item.
- When a customer stock history or imprest entry is made, the combination of the master list(s) assinged to the customer and any local lists assigned are used.
- Item master lists can be copied to local lists (for example, you might have a customer whose imprest quantities are different to those specified in the master.
- Updating the expected delivery date for a purchase order updates the expected delivery dates of any lines that have the same date as the purchase order had before changing. (That is, lines with a custom date are left alone).
- The items > stock tab now shows the days cover for the current item (calculated on the fly from usage and stock levels)
- Purchase order notes
- You can add a note to a purchase order line.
- You can specifiy if the note should be shown when the line is received on a goods receipt transaction
- Goods receipt lines with a note are coloured red
- Double-clicking a goods receipt line shows the note, and has a "has been actioned" checkbox, after which the line is no longer coloured red.
- Misc Labels can now use 24 point font (good for printing shelf labels for items)
- Diagnostics menu command shows potential data problems and offers to fix (the "Look for ledger problems" menu item has been removed as it's now part of diagnostics).
- Can now add the same line to the prices a supplier submits for a tender more than once (Some suppliers submit mulitiple prices based on supply from different manufacturers
- Report > Purchase orders: can now run the reports for a single purchase order
- Suggest order report is now clearer about the days cover columns
- Suppliers are now sorted alphabetically when adding to a tender
Bug Fixes
- Report Item List: fixed potential errors
- Can no longer enter negative quantities for repacks
- Recording of user who modified a purchase order now working properly
- Builds with status "nw" were not being handled properly when reconciling ledgers
- Fixed potential for an invoice to be wrongly set to confirmed when trying to do the operation while another user is viewing the invoice.
- Fixed a potential calculation error with purchase order future delivery date caclulations.
- Default number of days to look back for usage calculation: this preference is now used in reports as well as purchase orders.
- Customer stock take history : Date changes are now saved
- Can't use other stores as the name for a customer or supplier credit
- Can no longer change the item for a tender line after quotes for that line have been received.
- Items > New item: OK & Next button clears the Non-stock item customer name.
- Fixed a possible way of issuing stock that was on hold
- Price lists and updating of price lists now works properly for multiple stores.
v2r5 (8th December 2008)
Notes
mSupply v2r4 users: please upgrade immediately. If you are using v2r3 or lower then it is advisable to upgrade.
Features
- Purchase orders : Now able to save a suggested purchase order without a supplier name. For confirmed and finalized status orders, a supplier name is needed.
Changes
- Report > Suggest order quantities and Supplier > New purchase order : New ordering logic with respect to handling backorders from customers: where the current stock or past ordered quantities is used to full-fill backorder quantities.
Bug Fixes
- Report > Management report : fix string length error
- Goods receiving module : Fixed a issue that was present in v2r4. The store id was lost when viewing a old goods received form, causing subsequent supplier invoice and corresponding stock to not be displayed.
- Transaction list : Finalise icon button. Stock transfer invoices are no longer finalised with this button (they are ignored). The user has to individually finalize stock.
- File > Preferences.... > Register button and clicking OK. The Preference widow went behind.
- Fixed the window label on item issue window
V2r4 (28 November 2008)
Features
- Pack to one checkbox for each item: is now set per store
- Transferring stock between stores now takes into account the pack to one setting for each item in the receiving store
- OK button in log in window now alerts a user who tries to log in but doesn't have rights for any store
- New Preference to expand abbreviations in address fields for patients. Eg if most of your patients live either in Fredsville or Marysville, make abbrevations "fv" and "mv" and they will be expanded automatically.
- Added preference to enter a prefix for printing before Purchase Order number
- control-M now works modify button on item list, and the up and down arrow keys also work.
- Double-Click purchase orders on item detail view to view the purchase order
- Button to re-lookup sell price for item lines (allowing you to quickly reset sell prices after changing an item's margin or sell price
- Added delivery method the the purchase order view list (per user customize list option must be set to see it)
- Transaction filters are go- a pop-up list gives access to transactions entered today, yesterday, by current user, suggested and new, etc...
- There is now a way to print pick lists even after an invoice is confirmed or finalized: holding down "alt" (or "option" on Mac) will re-pirnt the pick list.
Changes
- mSupply now quits, if the database version is newer than the application.
- Custom printing for use in Kiribati
- Report > Suggest order quantities: changed calculate date button to be the same as for new purchase order
- Purchases Orders list > duplicate button: now confirms before duplicating
- Took out rounding for invoice calculation. Supplier invoices are not rounded, where as customer invoices are.
- Printing invoices, We used to try and predict the number of pages, this has now been taken off...
- Purchase Orders don't need to have a supplier specified until they are confirmed.
Bug Fixes
- Purchase orders: the list of lines was not updating properly after adding a new line.
- If a default store is not set for a user at login, the first available store is now chosen
- Receipt history listbox on purchase order lines display was missing horizontal scroll bar
- Transaction reports: filtering by item location wasn't working correctly
- Decimal point preference was not working when printing purchase orders
- Report > Transactions > item line grouped by name wasn't working
- Items > show items had the permission for edit item names/codes/unit
- Transaction report now correctly remembers last report used
- Window for add line on inventory adjustments was labelled "add supplier invoice line"
- Window for history for customer window title was "Patient History"
- Removed double alerts that were happening for closing purchase orders with cancel
- Close box for POs and Customer invoices now works the OK button most of the time, except when nothing has been added, when it is the equivalent of deleting the record.
- When a new line was added to a purchase order, the location key was not being set or saved
- Choosing customer for non-stock items was finding patients as well as customers
- Changing tabs when entering a new user wasn't remembering log-on modes that were chosen.
- Button for show items on Navigator had wrong user permission attached
- It was possible to enter a quote but leave the supplier blank: not now
- On finalised purchase orders > the name is now not changeable- Oops!
- Packing slip with Medair customized version, the weight calculation was wrong
- import item and stock: the default location was not being set if a new item was created.
- Details on page 2 of a purchase order (Details) doesn't print and gets wiped out if you do print.
- Fixed an "undefined set" error encountered when attempting to calculate stock on hand for items when displying backorders, purchase order lines and customer stock history or imprest form.
V2r3 (7 November 2008)
Features
- Added a lock icon to names charge code. Now the charge code only changes to the name code when modified and if synchronization has been set File > Preferences.. .
- Added "Moneyworks" section on customer and supplier invoices. This shows the status of of the invoices inside Moneyworks accounting software once mSupply has carried out an export.
- Inner and Outer packsize added to goods received (only shows if tunred on in preferences).
- New invoice printing layout which prints a summary of items issued. Shows cost price for a single unit of a item that is contained in a packsize.
- Export list of Transactions : The transaction category is now displayed as a column. May prove useful when exporting invoices to Moneyworks. Finalize button on the same window : This issues a batch number so that the invoice will not re-appear for Moneyworks export purposes.
- Introduced a "History" icon to customer invoice in store mode. Users can now see previous issues to a customer.
- Items > printing stock movement report : Handled re-packs and builds better in the report.
- Purchase Order > New line button : Changed the way the "OK & Next" process is handled.
- Excel location : added extra locations of more recent excel versions.
- PDF location : mSupply also suggest potential location of Acrobat file readers.
- Purchase order decimal preference : can add extra decimal places for viewing and rounding cost prices on purchase order lines.
- New report : Report > Purchase Orders... > Goods received Vs Order date - Show items : Aims to show what's been received from the supplier.
- New Packing list, "Picking list summarized" - This summarizes similar items, with same packsize, batch and location.
- Added a price updater icon inside item detail form. The user selects stock lines and click the icon button to update prices.
- mSupply now quits if the data file version is found to be newer than the installed application. We do not want clients downgrading versions if the datafile has been upgraded.
Bug fixes
- Summary by items and summary by Batches for customer invoices : Code revised to speed up the calculation.
- Backorder, History and Repeat icon : Now not displayed on Customer credit invoices. This is to reduce the possibility of ledger problems from occurring. Also fixed a potential issue which changed the focus of the transaction when viewing historic data.
- A internal web function will only run if Webserver is enabled. This speeds up client and single user application.
- Fixed two re-pack issues. The calculated sell price was wrong. A margin of 10% was being added.
- Goods receiving : Bug fix , Changing name and cancelling on the change did not delete received lines. The new supplier when entered ended up supplying items that wasn't ordered.
v2r2 (23th September 2008)
Features
- Moneyworks import now uses new command-line interface, and supports connections to Moneyworks Datacentre.
- New user fields (2 of them) for transactions, with a preference to show or hide them.
- Option to print store name on invoces and pick lists.
Bug fixes
- The possibility of issuing the wrong stock for an item when switching items while editing a customer invoice line has been eliminated
- The pack size field was occasionally editable on suppleir invoices when it shouldn’t have been.
- Store is now assigned when importing items and stock.
- ABC Analysis and other reports tidied up for printing in supervisor mode.
v2r1 (30th August 2008)
Features
- Inter-user messaging system- a simple system to see which other users are logged in, and to send them messages.
- Security much improved for web itnerface- can't execute arbitary URLs any more.
- Can now include Purchase Order lines with zero suggested quantity when creating a purchase order (allows you to investigate lines that mSupply considers have sufficient stock)
- Shipping labels (or "box/carton labels") from customer invoices (EPL printing to Zebra printers only)
- Item labels for items manufactured from builds
- Order lines history now shows the goods received ID
- Logging of user log-in and log-out (can be turned on/off in the preferences)
- New, simplified non-stock item handling (old system still in place and now called "Ad Hoc" items, but we recommend you don't use it)
- Implimented the Imprest and Stock history module
- Now able to specify favourites item for each customer
- Web ordering : made packsize enterable
- File import and export items : added the weight field. Plus imporoved the import routine to cope with missing Return characters on text file.
- File import / export names : added Analysis field
- Special > Printing : Epl mode . Added top and left margin. This enables our client to indepentandly configure their label printers...
- Label printing : New options to print batch, expiry and item sales value for patients.
- Item form : quote list .... got the adjusted cost to display as a four decimal point number.
- Suggested order report : Added a item category column to the report.
Bug fixes
- Checking for duplicate item codes now working
- Volumes now show m3 by default before a value is entered.
- Viewing goods received lines on a purchase order fixed.
- It was possible to delete units that were in use by items.
- If a quantity greater than that ordered had been received on a purchase order it could cause miscalculations of stock on order.
- Stock reports with an "Actual Location" filter were showing zero stock items rather than excluding them.
- Other minor bug fixes
- Bug fix : File export items : Two fields were missing form the export
v2 (2nd June 2008)
Most of the major changes in version 2 are listed under earlier beta versions. Changes between v2b2 and v2 final include
Features
- Inter-user messaging system- a simple system to see which other users are logged in, and to send them messages.
- Security much improved for web itnerface- can't execute arbitary URLs any more.
- Can now include Purchase Order lines with zero suggested quantity when creating a purchase order (allows you to investigate lines that mSupply considers have sufficient stock)
- Shipping labels (or "box/carton labels") from customer invoices (EPL printing to Zebra printers only)
- Item labels for items manufactured from builds
- Order lines history now shows the goods received ID
- Logging of user log-in and log-out (can be turned on/off in the preferences)
- New, simplified non-stock item handling (old system still in place and now called "Ad Hoc" items, but we recommend you don't use it)
Bug fixes
- Checking for duplicate item codes now working
- Volumes now show m3 by default before a value is entered.
- Viewing goods received lines on a purchase order fixed.
- It was possible to delete units that were in use by items.
- If a quantity greater than that ordered had been received on a purchase order it could cause miscalculations of stock on order.
- Stock reports with an "Actual Location" filter were showing zero stock items rather than excluding them.
- Other minor bug fixes
v2b2 (18th April 2008)
Bugs fixed
- Stock totals displayed were sometimes wrong
- Backorders created on invoice confirmation were not being assigned to the correct store
- Non stock items were showing total backorder quantity for all non-stock items.
Features
- New report: outstanding purchase order lines
- New report type for Stock on Date report that allows easy display on spreadsheets
- Quote validity can be specified as a mandatory field
- Quote preferred checkbox can be turned off by mSupply when quote validity date is reached.
- Extra fields available for item list view
